In brief
This temporary Executive Office Assistant role supports the Chief Executive Office within a healthcare organisation. The work involves managing routine administrative tasks, coordinating meetings, and maintaining accurate records to ensure the office runs smoothly and effectively.
Best for
Experienced administrative assistants seeking temporary work in the healthcare sector.
Worth knowing
This is a temporary contract position.
What you need
Required
Administrative support
Clearly required in the listing
Organisational skills
Clearly required in the listing
Attention to detail
Clearly required in the listing
Communication
Clearly required in the listing
Confidentiality
Clearly required in the listing
Problem-solving
Clearly required in the listing
Multitasking
Clearly required in the listing
Microsoft Office
Clearly stated in the job description.
Preferred
No preferred skills or technologies were clearly stated.
Your day-to-day
Provide administrative support
Clearly stated in the job description.
Manage correspondence and mail
Clearly stated in the job description.
Coordinate meetings and events
Clearly stated in the job description.
Maintain records and systems
Clearly stated in the job description.
Process financial documentation
Clearly stated in the job description.
Support team operations
Clearly stated in the job description.
What's on offer
Full job description (from employer)⌄
This role is for an Executive Office Assistant supporting the Chief Executive Office in the healthcare sector, based in Reading. You'll help keep the office running smoothly by handling key administrative tasks and ensuring everything is well-organised. Client Details This organisation operates in the healthcare sector and is based in Reading. Description a) Administrative Support · Provide administrative support to the Executive Office and wider Executive Support Team. · Work predominantly from the office base to support the day-to-day operation of the Executive Office, providing a visible and responsive administrative service to Chief Officers, colleagues and visitors. · Undertake routine administrative duties including photocopying, scanning, filing and processing correspondence. · Sort and prioritise incoming mail and emails, distributing items as appropriate and escalating urgent matters where necessary. · Ensure urgent and confidential communications are handled sensitively and distributed to the appropriate individuals in a timely manner. · Prepare, collate and distribute meeting papers, briefing packs and other documentation as required. · Maintain accurate records, databases, contact lists and filing systems to support the effective operation of the Executive Office. b) Co-ordination and Planning · Assist with the organisation of meetings, events, workshops and visits, ensuring all necessary arrangements are in place. · Support the maintenance of action logs, monitoring systems and records relating to Executive Office activities. · Assist in the collection and collation of information required for reports, projects and corporate returns. · Act as a point of contact for routine enquiries, responding appropriately and referring more complex matters to the relevant member of the team. · Work collaboratively with colleagues across the organisation to support the efficient running of the Executive Office. c) Information and Records Management · Support the production of routine reports, spreadsheets and other documentation as required. · Develop and maintain effective electronic and paper filing systems, ensuring information is stored securely and can be easily retrieved. · Ensure records and information are maintained in accordance with organisational policies and procedures, including annual leave records. · Order and maintain stocks of stationery and office supplies for the Executive Office. · Manage Purchase Orders and invoices for the Chief Executive Office d) Team Working and General Duties · Work closely with other administrators and Personal Assistants across the organisation to provide an effective and responsive support service. · Provide cross-cover for Personal Assistants and administrative colleagues during periods of annual leave, sickness absence and other planned absences · Welcome visitors and provide administrative support for meetings and events as required. · Maintain confidentiality and handle sensitive information in an appropriate and professional manner at all times. · Contribute to the continuous improvement of administrative processes and ways of working within the Executive Office. · Undertake any other reasonable duties commensurate with the grade of the post as requested by the Senior Business Manager. Profile A successful Executive Office Assistant should have: Experience in providing administrative support in a professional setting. Strong organisational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in using office software such as Microsoft Office Suite. Ability to handle sensitive information with discretion and professionalism. A proactive approach to problem-solving and multitasking.Job Offer Hourly pay ranging from £14.00 to £16.00, dependent on the level of experience. Temporary contract offering flexibility. Opportunity to work within the healthcare sector in Reading.If you're interested in this ro
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